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Destruction of Special Education Records

Notice of Destruction of Special Education Records

In accordance with 34 C.F.R 300.624, the federal regulations under IDEA: a) the public agency (Newport School District) must inform parents when personally identifiable information is collected, maintained, or used under this part is no longer needed to provide educational services to the child.


Special Education records related to the identification, evaluation, educational placement, or the provision of special education in the District must be maintained under state and federal laws for a period for at least 6 years from (creation of the record/ 6 years upon satisfactory evidence of a student’s graduation, completion of the District’s program, or the student reaches the age of 27). The District intends to destroy special education records pursuant to this 6 year requirement, unless a parent/ guardian or eligible (adult) student notifies the district prior to destruction. A basis record of the student’s attendance, academic transcript, and other required records will be maintained for 100 years. Special education records may be useful to the parent/ guardian or former student in applying for Social Security benefits, rehabilitation services, college entrance, etc. The parent/ guardian or eligible (adult) student may request a copy of the records in writing or in person at the following address, prior to destruction:  Newport School District, 420 Fickes Lane, Newport PA.  17074.


At this time all records of student who graduate or would have been in the graduating class of 2010 will be destroyed starting August 1, 2017. Each year further the next year will be destroyed (ie- Aug 1, 2016 Class of 2009). If you attended, or had a child that attended, and would like these records please contact us at the above address before August 1, 2017. 


The Pennsylvania Department of Education ("PDE") will destroy or have destroyed all test booklets for the Pennsylvnaia System of School Assessment ("PSSA"), Keystone Exams, and Pennsylvania Alternative System of Assessment ("PASA") one year from the date on which student results are delivered.  PDE will also destroy or have destroyed all answer booklets for the PSSA and Keystone exams and all media recordings for the PASA three years from the date on which the assessment is completed.